Lakeview Board Meeting
Monday, June 5, 2023 @ 4:00 pm
** Clubhouse **
Roll Call Board: Mike Gale, Janey Bennett, Ken Huguet & Erika Jett. Management: Cindyrae Mehler & Tess Allison/ INTEGRA Call to Order: Mike Gale, Board President, called the meeting to order at 4:03 p.m. Approval of Previous Minutes: Janey Bennett motioned to approve the Board Meeting Minutes of 03-06-23. Motion seconded by Erika Jett. All Approved Janey Bennett motioned to approve the Board Meeting Minutes of 04-04-23. Motion seconded by Erika Jett. All Approved Janey Bennett motioned to approve the Executive Board Meeting Minutes of 03-06-23. Motion seconded by Erika Jett. All Approved Integra Report: Financial Report through 05-31-23. Tess Allison reported the Profit & Loss statement showed the Association Operating Expenses under budget by $21,198.64 YTD. Almost half of the total Special Assessment has been collected. Treasurers Report: Reserves status – Ken reported a large CD is maturing in September and will be reinvested unless the funds are needed for capital projects. Maintenance Update: ►Capital project work status:
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Pressure Reducing Valve installation – LSM Bid $4,364 + tax. Janey Bennett motioned to accept the bid from Lynden Sheet Metal in the amount of $4,364. Ken Huguet seconded the motion. All approved.
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Ditch for valve box – Waiting to receive second bid from Osario.
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Attic Firewall & Venting – Osario Bid $45,442.50 – Budget $15,000. Ken Huguet motioned to accept the bid from Osario in the amount of $45.442.50 for the remediation of the attic firewalls and venting issues. Janey Bennett seconded the motion. All approved.
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Drainage – Phase 3 East end of Clubhouse – Work scheduled for June.
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Deck Door Replacement – Phase 2 [16 doors of 1st Floor Units] Osario bid $67,347.20 – Budget $30,000. This bid includes replacement of any siding rot and painting the entire 1st floor south side. Janey Bennett motioned to accept the Osario bid of $67,347.20 for the replacement of 16 back doors, siding rot and painting of all south side of first floor units. Erika seconded the motion. All approved.
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Siding/Trim Repair/Replace/Paint – Phase I of III – Phase I included with Deck Door Replacement.
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Cottonwood Removal, Stump Grinding & Shoreline Exemption – Completed
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Replace front & back door of unit 317 – Osario Bidding
►General maintenance detail:
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Cleanup of Storage Room #4 – Board will take a look and see if it is reasonable to install a wash sink and give Osario a key to use for cleaning up and storage of materials when working on site.
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New Lakeview Sign approved – In process – 4 to 6 weeks
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Dryer Vent Cleaning. Discussion and review of 2 bids. Erika Jett motioned to approve the bid provided by M&M Construction in the amount of $4,297.60 to clean the dryer vents. Ken Huguet seconded the motion. All approved.
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Lighting Improvements. Ken Huguet reported that 31 CFL fixtures needed to be replaced. The Board directed INTEGRA to order the new lights [matching existing lights] and bulbs. Then have a contractor bid to replace and dispose of old.
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First Floor Walkway – Drainage slimy mess in multiple areas – scheduled this week.
►Lakeview Unit Maintenance as of June 5, 2023
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#105 2/27/23 Remodeling Unit, Contractor- Todd Wallen – Main line water back up. Cleared drain. Work completed.
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#209 #309 dishwasher backed up and leaked into #209. Final ceiling repairs being
completed
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#308 1/27/23 Rainwater/exit drains – Seal seams – Completed.
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#315 2/27/2023 Skylight Moisture – no issues found.
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#316 Zinc strip removed.
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Garage Gutter Amazon truck hit it. Amazon issued $1,311.04 for repair
Landscaping: ►Travis Dickson to install water bag around Oak tree – Osario directed to fill weekly ►Beach Cleanup: Currently scheduled for 2 x year. The Board will ask Osario to mow more often when the grass gets tall. ►Hand pulling/spraying weeds. INTEGRA will ask Osario for other options than Roundup. Janey Bennett will speak to the arborist for options. ►Plan for watering new plants. Janey Bennett will research a drip irrigation system with timer and present findings to Board via email. Unfinished Business: ► Governing documents – Estimated cost for update of Declaration & Bylaws - $3,000 - $5,000. On hold for 2024 Budget ► Clubhouse remodel work – On hold for next Board meeting.
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Fireplace Replacement
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Chimney/roof leak Repair
► Exercise Room Report: Janey Bennett reported that all old, broken and unused equipment has been removed from the exercise room. There is now more room to work out. New Business: ► Rental Unit –Board to tour after meeting. Waiting on additional bids for updates. ► 209 – Parking space is too small and wants to move it to other side of 208 and add walkway. This would interfere with the Fire Lane so is not possible. Suggested owner put up a note to see if another owner would be willing to make an arrangement to swap spaces. Next regular Board Meeting date: Monday, September 11, 2023 – Beach Cabana There being no further business the meeting was adjourned at 5:30 p.m. The Board will move to Executive Session to review an owner proposal after the Open Q&A. Open Q&A – audience Unit 218 – Offered her services as a gardener to help Janey. Asked about Bylaw requirements for the number of Board members on the Board and was told it was 5. Asked about existing security camera and was informed this was a trail camera installed to aid an owner who was possibly being stalked. Asked about installing Wi-Fi and backup generator in the clubhouse, which the Board will take under advisement. Unit 118 – Happy the sidewalk cleaning is being done. Unit 108 – Would like to see more lighting in the parking lots. The Board will consider this for the 2024 Budget. The Board reconvened and was called to Order by Mike Gale, Board President, at 6:05 p.m. Janey Bennett motioned to move forward immediately with having the governing documents submitted to the attorney for amendment. Erika Jett seconded the motion. All approved. Meeting adjourned at 6:10 p.m. for the Board tour of the rental unit.
